NEC Telephone XN 120 User Manual

Intelligent Hybrid System  
Single Line Telephone  
User Guide  
 
Placing Calls  
Placing an Outside Call  
Trunk Code  
Telephone Number  
?
?
?
?
9
ꢀꢁ Listen for Dial Tone before dialling the Telephone Number.  
Placing an Intercom Call  
Extension Number  
?
?
?
ꢀꢁ Your call will ring or voice-announce. If you hear ringing, wait for an answer. If you hear a beep, begin  
speaking. Dialling “1” changes voice/ring mode (where the destination is an XN120 Telephone).  
Placing Calls Quickly  
Abbreviated Dialling <for outside calls>  
Common/Personal  
Abbv. Bin No.  
Common/  
Personal  
Abbv.  
1
1
8
8
?
?
?
3
4
Group Abbv. Bin No.  
Group  
Abbv.  
?
?
?
Common/Personal Abbreviated Dialling Bins are numbered as follows (by default):  
2-digit dialling: Common = 00-79, Personal = 80-99, or  
3-digit dialling: Common = 000-899, Personal = 990-919.  
ꢀꢁ Single Line Telephones cannot store a number into an Abbreviated Dialling Bin. For this you must  
use an XN120 Display Telephone or PC Programming application. Ask your NEC Authorised Supplier  
for details.  
ꢀꢁ System programming is required to provide Group Abbreviated Dialling. Ask your NEC Authorised  
Supplier for details.  
2
 
Placing Calls Quickly  
Last Number Redial <for outside and intercom calls>  
8
1
6
ꢀꢁ Intercom numbers can also be stored under Last Number Redial. (System programming is required.  
Ask your NEC Authorised Supplier for details.)  
If your call doesn’t go through…  
Setting Camp On / Callback / Trunk Queuing  
<Camp On>  
<Callback>  
Wait without  
hanging up  
8
5
0
(Hear Busy Tone,  
No Answer, or  
Trunk Unavailable)  
Wait for the  
system to call  
you back  
ꢀꢁ <Camp On> For Intercom Call, when you hear ringing, wait for the called party to answer.  
For Trunk Queuing, when you hear Dial Tone, begin dialling the telephone number.  
ꢀꢁ <Callback> For Intercom Call, when your phone starts the ringing, lift handset and wait for the called  
party to answer.  
For Trunk Queuing, when your phone starts the ringing, lift handset, hear Dial Tone and  
begin dialling the telephone number.  
Cancelling Camp On / Callback / Trunk Queuing  
8
7
0
(When Camp On set)  
3
 
If your call doesn’t go through…  
Setting / Answering a Message Waiting Indication  
Set  
8
8
4
4
1
1
(Hear Busy Tone or No Answer)  
Your phone’s  
MW Indicator  
is flashing  
Answer  
ꢀꢁ When you set MW, the called party’s MW Indicator starts to flash.  
ꢀꢁ When you answer MW, the MW Indicator shall automatically go off when the called party answers.  
Cancelling a Message Waiting Indication (at originating extension)  
Extension Number  
you want to cancel MW  
8
7
1
?
?
?
Clearing All Message Waiting Indications (at any extension)  
8
7
3
ꢀꢁ Clear all messages (you have left for other extensions and messages other extensions have left for  
you).  
Answering Calls  
Answering an Outside / Intercom Call  
(Ringing)  
ꢀꢁ Each type of incoming call can have its own distinctive ringing pattern. Ask you NEC Authorised  
Supplier for details.  
4
 
Answering Calls  
Picking up another Extension’s Call  
In same  
Group  
8
8
7
6
6
1
7
9
5
In other  
Groups  
Extension Number  
Pickup for  
Specified  
Extension  
?
?
?
ꢀꢁ System programming is required to allow Group Call Pickup. Ask your NEC Authorised Supplier for  
details  
Hold / Transferring Calls  
Placing a Call on Hold / Retrieving a Held Call  
RECALL  
RECALL  
Hold  
Retrieve  
(Talking)  
(Don’t hang up)  
ꢀꢁ If you go on hook, the held call will ring back.  
ꢀꢁ This operation puts your call on Exclusive Hold. Other extension users can not take the call off Hold.  
Retrieving a Held Outside Call  
Trunk No.  
you want to retrieve  
7
7
2
?
?
Transferring a Call to another Extension  
Extension Number  
RECALL  
?
?
?
(Talking)  
(Announce)  
5
 
Forwarding Calls / Do Not Disturb  
Do Not Disturb (DND)  
DND : Trunk Incoming Call  
DND : Intercom Incoming Call  
DND : Trunk & Intercom Incoming Call  
DND : Transferred (CFW) Call  
DND : Cancel  
8
4
7
1
2
3
4
0
ꢀꢁ When you set DND, the Internal Dial Tone pattern changes.  
Call Forwarding / Follow Me  
CFW Condition  
Extension Number  
CFW Type  
8
8
8
?
?
?
?
?
Busy / No Answer  
Follow Me  
No Answer  
FWD All Calls  
2
3
4
6
2
Dual Ring  
FWD Outside Calls only  
FWD Intercom Calls only  
7
3
4
Immediate  
Cancel  
0
ꢀꢁ When you set a Call Forward, the Internal Dial Tone pattern changes.  
Call Forward Off-Premise  
Telephone Number  
6
0
?
?
?
7
1
3
To Cancel  
ꢀꢁ When you set a Call Forward, the DND/CONF Key’s lamp flashes and the Internal Dial Tone pattern  
changes.  
6
 
Conferencing  
Establishing a Conference Call  
Repeat for additional parties  
Extension Number  
RECALL  
8
2
6
?
?
?
(Talking)  
(Talk)  
Trunk Code Telephone  
?
?
0
RECALL  
ꢀꢁ You can repeat this operation to add additional parties. You  
may be able to have up to 8 parties in total (including your  
extension).  
<press twice>  
In the European Union  
The symbol depicted here has been affixed to your product in order to inform you that electrical  
and electronic products should never be disposed of as municipal waste.  
Electrical and electronic products including the cables, plugs and accessories should be  
disposed of separately in order to allow proper treatment, recovery and recycling. These products  
should be taken to a designated facility where the best available treatment, recovery and  
recycling techniques are available. Separate disposal has significant advantages: valuable  
materials can be re-used and it prevents the dispersion of unwanted substances into the  
municipal waste stream. This contributes to the protection of human health and the environment.  
Please be informed that a fine may be imposed for illegal disposal of electrical and electronic  
products via the general municipal waste stream.  
In order to facilitate separate disposal and environmentally sound recycling, NEC Infrontia has made arrangements for local  
recycling in all member states of the European Union. In case your electrical and electronic products need to be disposed of  
please refer to the contractual agreements that your company has made upon acquisition of these products. Should this  
information not be available, please contact us at recycle@necinfrontia.co.uk.  
For countries outside the European Union  
Disposal of electrical and electronic products in countries outside the European Union should be done in line with local  
regulations. If no arrangement has been made with NEC Infrontia or your supplier, please contact the local authorities for  
further information.  
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation  
with respect to, any of the equipment covered. This manual is subject to change without notice and NEC Infrontia Ltd has no  
obligation to provide any updates or corrections to this manual. Further, NEC Infrontia Ltd also reserves the right, without prior  
notice, to make changes in equipment design or components as it deems appropriate. No representation is made that this  
manual is complete or accurate in all respects and NEC Infrontia Ltd shall not be liable for any errors or omissions. In no event  
shall NEC Infrontia Ltd be liable for any incidental or consequential damages in connection with the use of this manual. This  
document contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may  
be photocopied or reproduced without prior written consent of NEC Infrontia Ltd.  
Copyright © 2004 by NEC Infrontia Ltd  
All Rights Reserved.  
Issue 1.2 July 2005  
991404-5  
 

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